Information governance and Microsoft 365

FYB Pty Ltd
Thursday, 01 July, 2021

Maintaining information governance and compliance across multiple platforms can be challenging for many organisations. As users shift to Microsoft 365 to use applications such as Office, Teams, OneDrive and SharePoint for the collaboration capabilities, organisations need to ensure they are capturing all the valuable information that is being created in these platforms. This is where it is important to have the right processes in place to reduce the strain on the Information Management Team.

What happens if the right processes are not in place?

  • Increased storage costs
  • Siloed repositories of unmanaged information
  • Duplicate information
  • Versioning issues

What is a siloed repository or data silo?

A source of static data that remains under the control of one department and is isolated from the rest of the organisation.

How will siloed repositories effect our business?

Trying to manage a business with isolated data is like going to your car without your keys, you can see it there but you can't get into it and use it. Data silos stop you from having a complete view of your business.

How can you manage compliance with Microsoft 365 (Office 365)?

Records Management by Stealth

This is a process that runs behind the scenes to provide information management with minimal interaction from users, enabling them to continue to work uninterrupted on their tasks.

The FYB 365|2CM fits into this category as the app automatically transfers information from SharePoint and Microsoft Teams into Micro Focus Content Manager, without user interaction.

Collaboration through Alternative Interfaces

Encourage your users to capture and manage records through platforms they want to work from by providing Content Manager functionality through intuitive apps.

The FYB Teams2CM Collaborate provides users an alternative interface to Content Manager from Microsoft Teams, from here users can upload and download information between Content Manager and Teams. Users are also able to complete their day to day Content Manager tasks from Teams such as completing actions and workflow, updating notes, reviewing in/due trays and more.

Strong information management systems and processes provide the foundation for high quality and safe service delivery.

Contact FYB today for more information on our Microsoft 365 integrations and apps for Content Manager.

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